AUTHOR GUIDELINES
ICNSNT 2011 Microsoft Word Template
Ruksar Fatima*, U mera Banu†, Joythi K‡, Mohan Sri‡, and
Edward Tyrell‾
*School
of Electrical and Computer Engineering
Khaja Banda
Nawaz College Of Enggineering
Email:
ruksar@ece.gatech.edu
Email:
homer@thegates.com
Telephone:XXXX Fax: XXXXX
‾ADDRESS XXXXXX
Abstract—This electronic document is a “live”
template. The various components of your paper [title, text, heads, etc.] are
already defined on the style sheet, as illustrated by the portions given in
this document. (Abstract)
Keywords-component;
formatting; style; styling; insert (key words)
I. Introduction (Heading 1)
This
template, created in MS Word 2000 and saved as “Word 97-2000 & 6.0/95 –
RTF” for the PC, provides authors with most of the formatting specifications
needed for preparing electronic versions of their papers. All standard paper
components have been specified for three reasons: (1) ease of use when
formatting individual papers, (2) automatic compliance to electronic
requirements that facilitate the concurrent or later production of electronic
products, and (3) conformity of style throughout a conference proceedings.
Margins, column widths, line spacing, and type styles are built-in; examples of
the type styles are provided throughout this document and are identified in
italic type, within parentheses, following the example. Some components, such
as multi-leveled equations, graphics, and tables are not prescribed, although
the various table text styles are provided. The formatter will need to create
these components, incorporating the applicable criteria that follow.
II. Ease
of Use
A. Selecting a Template (Heading 2)
First,
confirm that you have the correct template for your paper size. This template
has been tailored for output on the A4 paper size. If you are using US letter-sized paper, please close this file
and download the file for “MSW US
ltr format”.
B. Maintaining the Integrity of the
Specifications
The
template is used to format your paper and style the text. All margins, column
widths, line spaces, and text fonts are prescribed; please do not alter them.
You may note peculiarities. For example, the head margin in this template
measures proportionately more than is customary. This measurement and others
are deliberate, using specifications that anticipate your paper as one part of
the entire proceedings, and not as an independent document. Please do not
revise any of the current designations.
III. Prepare
Your Paper Before Styling
Before
you begin to format your paper, first write and save the content as a separate
text file. Keep your text and graphic files separate until after the text has
been formatted and styled. Do not use hard tabs, and limit use of hard returns
to only one return at the end of a paragraph. Do not add any kind of pagination
anywhere in the paper. Do not number text heads-the template will do that for
you.
Finally,
complete content and organizational editing before formatting. Please take note
of the following items when proofreading spelling and grammar:
A. Abbreviations and Acronyms
Define
abbreviations and acronyms the first time they are used in the text, even after
they have been defined in the abstract. Abbreviations such as IEEE, SI, MKS,
CGS, sc, dc, and rms do not have to be defined. Do not use abbreviations in the
title or heads unless they are unavoidable.
B. Units
· Use
either SI (MKS) or CGS as primary units. (SI units are encouraged.) English
units may be used as secondary units (in parentheses).
An exception would be
the use of English units as identifiers in trade, such as “3.5-inch disk
drive”.
·
Avoid
combining SI and CGS units, such as current in amperes and magnetic field in
oersteds.
This often leads to confusion because equations do not balance
dimensionally.
If you must use mixed units, clearly state the units for each
quantity that you use in an equation.
Do
not mix complete spellings and abbreviations of units: “Wb/m2” or “webers per
square meter”, not “webers/m2”.
Spell
out units when they appear in text: “. . . a few henries”, not “. . . a few H”.
Use
a zero before decimal points: “0.25”, not “.25”. Use “cm3”, not “cc”. (bullet
list)
A. Equations
The
equations are an exception to the prescribed specifications of this template.
You will need to determine whether or not your equation should be typed using
either the Times New Roman or the Symbol font (please no other font). To create
multileveled equations, it may be necessary to treat the equation as a graphic
and insert it into the text after your paper is styled.
Number
equations consecutively. Equation numbers, within parentheses, are to position
flush right, as in (1), using a right tab stop. To make your equations more
compact, you may use the solidus ( / ), the exp function, or appropriate
exponents. Italicize Roman symbols for quantities and variables, but not Greek
symbols. Use a long dash rather than a hyphen for a minus sign. Punctuate
equations with commas or periods when they are part of a sentence, as in
a
+ b = c. (1) a + b =
c. (1) (1)
Note that the equation is centered using a center tab stop. Be
sure that the symbols in your equation have been defined before or immediately
following the equation. Use “(1)”, not “Eq. (1)” or “equation (1)”, except at
the beginning of a sentence: “Equation (1) is . . .”
B. Some Common Mistakes
The
word “data” is plural, not singular.
The
subscript for the permeability of vacuum m0, and other common scientific constants, is zero with subscript
formatting, not a lowercase letter “o”.
In
American English, commas, semi-/colons, periods, question and exclamation marks
are located within quotation marks only when a complete thought or name is
cited, such as a title or full quotation.
When quotation marks are used,
instead of a bold or italic typeface, to highlight a word or phrase,
punctuation should appear outside of the quotation marks.
A parenthetical
phrase or statement at the end of a sentence is punctuated outside of the
closing parenthesis (like this). (A parenthetical sentence is punctuated within
the parentheses.)
A
graph within a graph is an “inset”, not an “insert”.
The word alternatively is
preferred to the word “alternately” (unless you really mean something that alternates).
Do
not use the word “essentially” to mean “approximately” or “effectively”.
In
your paper title, if the words “that uses” can accurately replace the word
“using”, capitalize the “u”; if not, keep using lower-cased.
Be
aware of the different meanings of the homophones “affect” and “effect”,
“complement” and “compliment”, “discreet” and “discrete”, “principal” and
“principle”.
Do
not confuse “imply” and “infer”.
The
prefix “non” is not a word; it should be joined to the word it modifies,
usually without a hyphen.
There
is no period after the “et” in the Latin abbreviation “et al.”.
The
abbreviation “i.e.” means “that is”, and the abbreviation “e.g.” means “for
example”.
An
excellent style manual for science writers is [7].
II.
Using
the Template
After
the text edit has been completed, the paper is ready for the template.
Duplicate the template file by using the Save As command, and use the naming
convention prescribed by your conference for the name of your paper. In this
newly created file, highlight all of the contents and import your prepared text
file. You are now ready to style your paper; use the scroll down window on the
left of the MS Word Formatting toolbar.
A. Authors and Affiliations
The
template is designed so that author affiliations are not repeated each time for
multiple authors of the same affiliation. Please keep your affiliations as
succinct as possible (for example, do not differentiate among departments of
the same organization). This template was designed for two affiliations.
1) For author/s of only one
affiliation (Heading 3): To change the default, adjust the template as follows.
a) Selection (Heading 4): Highlight all author and affiliation
lines.
b) Change
number of columns: Select the
Columns icon from the MS Word Standard toolbar and then select “1 Column” from
the selection palette.
c) Deletion: Delete the
author and affiliation lines for the second affiliation.
2) For author/s of more than two
affiliations: To change the default, adjust the template as follows.
a) Selection: Highlight all
author and affiliation lines.
b) Change number of columns: Select the
“Columns” icon from the MS Word Standard toolbar and then
select “1 Column” from the selection palette.
c) Highlight author and affiliation
lines of affiliation 1 and copy this selection.
d) Formatting: Insert one hard
return immediately after the last character of the last affiliation line.
Then
paste down the copy of affiliation 1. Repeat as necessary for each additional
affiliation.
a) Reassign number of columns: Place your
cursor to the right of the last character of the last affiliation line of an
even numbered affiliation (e.g., if there are five affiliations, place your
cursor at end of fourth affiliation). Drag the cursor up to highlight all of
the above author and affiliation lines. Go to Column icon and select “2
Columns”. If you have an odd number of affiliations, the final affiliation will
be centered on the page; all previous will be in two columns.
B. Identify the Headings
Headings,
or heads, are organizational devices that guide the reader through your paper.
There are two types: component heads and text heads.
Component
heads identify the different components of your paper and are not topically
subordinate to each other. Examples include Acknowledgments
and References and, for these, the
correct style to use is “Heading 5”. Use “figure caption” for your Figure
captions, and “table head” for your table title. Run-in heads, such as
“Abstract”, will require you to apply a style (in this case, italic) in
addition to the style provided by the drop down menu to differentiate the head
from the text.
Text
heads organize the topics on a relational, hierarchical basis. For example, the
paper title is the primary text head because all subsequent material relates
and elaborates on this one topic. If there are two or more sub-topics, the next
level head (uppercase Roman numerals) should be used and, conversely, if there
are not at least two sub-topics, then no subheads should be introduced. Styles
named “Heading 1”, “Heading 2”, “Heading 3”, and “Heading 4” are prescribed.
C. Figures and Tables
1) Positioning Figures and Tables: Place figures
and tables at the top and bottom of columns. Avoid placing them in the middle
of columns.Large figures and tables may span across both columns. Figure
captions should be below the figures; table heads should appear above the
tables. Insert figures and tables after they are cited in the text. Use the
abbreviation “Fig. 1”, even at the beginning of a sentence.
TABLE
I.
Table Type Styles
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Table Head |
Table Column Head |
|
Table column subhead |
Subhead |
Subhead |
|
copy |
More table copya |
|
|
a. Sample of a Table footnote. (Table footnote)
Figure
Labels: Use 8 point Times New Roman for Figure labels. Use words rather than
symbols or abbreviations when writing Figure axis labels to avoid confusing the
reader. As an example, write the quantity “Magnetization”, or “Magnetization,
M”, not just “M”. If including units in the label, present them within
parentheses. Do not label axes only with units. In the example, write
“Magnetization (A/m)” or “Magnetization {A[m(1)]}”, not just “A/m”. Do not
label axes with a ratio of quantities and units. For example, write
“Temperature (K)”, not “Temperature/K”.
Acknowledgment (Heading
5)
The
preferred spelling of the word “acknowledgment” in America is without an “e” after the
“g”. Avoid the stilted expression, “One of us (R. B. G.) thanks . . .” Instead, try “R. B. G. thanks”. Put sponsor
acknowledgments in the unnum-bered footnote on the first page.
References
The
template will number citations consecutively within brackets [1]. The sentence
punctuation follows the bracket [2]. Refer simply to the reference number, as
in [3]—do not use “Ref. [3]” or “reference [3]” except at the beginning of a
sentence: “Reference [3] was the first . . .”
Number
footnotes separately in superscripts. Place the actual footnote at the bottom
of the column in which it was cited. Do not put footnotes in the reference
list. Use letters for table footnotes.
Unless
there are six authors or more give all authors' names; do not use “et al.”.
Papers that have not been published, even if they have been submitted for
publication, should be cited as “unpublished” [4]. Papers that have been
accepted for publication should be cited as “in press” [5]. Capitalize only the
first word in a paper title, except for proper nouns and element symbols.
For
papers published in translation journals, please give the English citation
first, followed by the original foreign-language citation [6].
[1]
vol. A247, pp. 529–551, April 1955. (references)
[2]
J. Clerk Maxwell, A Treatise on Electricity and
Magnetism, 3rd ed., vol. 2. Oxford:
Clarendon, 1892, pp.68–73.
[3]
I. S. Jacobs and C. P. Bean, “Fine particles,
thin films and exchange anisotropy,” in Magnetism, vol. III, G. T. Rado and H.
Suhl, Eds. New York:
Academic, 1963, pp. 271–350.
[4]
K. Elissa, “Title of paper if known,”
unpublished.
[5]
R. Nicole, “Title of paper with only first word
capitalized,” J. Name Stand. Abbrev., in press.
[6]
Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa,
“Electron spectroscopy studies on magneto-optical media and plastic substrate
interface,” IEEE Transl. J. Magn. Japan,
vol. 2, pp. 740–741, August 1987 [Digests 9th Annual Conf. Magnetics Japan,
p. 301, 1982].
[7]
M. Young, The Technical Writer's Handbook. Mill Valley, CA:
University Science, 1989.
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Author Guidelines